Pre Departure Evening 2021

Tuesday 14 December 2021

Want to know more how it is to be on an exchange (during corona-time)? Have a look at the video of Luuk about Vienna and Tristan and Mitch about Seoul.

Tristan and Mitch in Seoul
Tristan and Mitch about their study in Seoul
Luuk in Vienna
Luuk in Vienna

Pre-Departure evening 2021 - online session! Tuesday 14 December as from 19.00
Each year the HZ International Office organizes the Pre-Departure evening. Students who will go abroad are invited as are their parents. The goal of the evening is to prepare the students as well as possible, for their time abroad. The information that we normally offer face-to-face at HZ, is now published on this website. During the Pre-Departure evening we will organize Q & A sessions.

For students who will study abroad next semester (spring 2022)
The online Pre-Departure session in December is especially organized for the students who will study abroad next semester.

The programme - Click here to join the event (link will be activated later on)
HZ-student about the study abroad experience
Q & A study abroad and grants. By Johannetta van den Broek and Astrid Umbgrove (you can also ask Astrid your questions on internships).
: Insurances. By AON Insurances.
(flexible): ask questions to students who already studied at the partner institute where you will go next semester.

​ Why are parents invited as well?

We can imagine that your parents will want to know if you have prepared everything for your study abroad. We hope that after reading the information on this page, and by getting answers to questions during the Q & A sessions on
14 December, parents will be confident about your new study abroad adventure.

A good preparation is important! Especially now.

In 2020 March and April many students returned home from their study or internship abroad due to the COVID-19 outbreak. Mostly they returned with reluctance and had to leave in a rush. There were many questions to answer and problems to solve. We learned a lot from this and with this newly gained knowledge we hope to prepare you as well as possible for your stay abroad in 'corona-time'. The semester abroad may be different than you had imagined: lessons may still be (partly) online, and so may be your internship. As a result, social life can also be a bit different. In any case this will become an interesting experience for you!

Presentations about study, internship and grants
Information on insurances

Of course you choose the insurance that fits best with your stay abroad. In the information map that we will send you by post (in the 1st or 2nd week of December), you will find folders of several insurance companies that offer special packages to students who will study or do an internship abroad. A representative of AON Insurances will answer your questions regarding insurances during the Pre-Departure evening.

Below you find her presentation based on which you can prepare your questions.

Presentation AON Insurances

Information on safety

HZ's partner in safety is International Security Partners (ISP). ISP offers 24/7 support to HZ students in case of emergency: +(31)-(0)320-331343. They also wrote a special guide for HZ-students, on safety, when going abroad.

Below you find the presentation of ISP.

Presentation ISP on safety
Q & A document ISP

Thank you for reading the above guide and presentation. You can write your questions on safety in the online registration form. We, the HZ International Office will gather all the questions and will publish these including the answers, on this page at a later stage or will answer the questions during the Pre-Departure Evening.

What are the corona-rules per country?

On the Dutch website Nederlandwereldwijd you will find the rules and regulations regarding COVID-19 per country. Click on a country name, choose 'reisadvies' (travel advice) and then you will see the option 'Coronavirus' with links to the relevant websites in English informing on the local corona-rules. As the country names are in Dutch, you find the English translations in this list. Of course the partner institute will also inform you about the rules in their country.

Confirmation of 'Necessary Travel'

If, at the moment of your departure, the country of your destination has code orange (travel advice as per the Netherlands Ministry of Foreign Affairs), and you decide to travel to this destination for your studies, you should request a 'necessary journey' confirmation from the Student Office. This confirmation states that you are travelling within the framework of your studies at the HZ.

HZ-policy regarding travel advises

On the HZ website under the section FAQ's you find the decisions HZ has taken regarding the travel advises. Look under: "Can I still go abroad for an internship or study?". Keep a close eye on the information HZ publishes there as it may change based on developments in the corona situation.

COVID-19. What if?

Of course we hope that you will complete your entire semester abroad. But what to do in case there is a new corona outbreak and you return home?

  • Contact the international office of the partner institute and read the information they may send you, and inform them on your whereabouts.
  • Contact the HZ International Office (IO) should you need advice.
  • Inform the HZ IO about your plans/decisions: also we have to know about your whereabouts and need to know that you are safe.
  • Follow the instructions of the local authorities.
  • Follow the travel advice of the Dutch Ministry of Foreign Affairs trough their app or call them: (+31 247 247 247). Use this list with Dutch country names in English.
  • Read the information on the HZ website regarding COVID-19 including the FAQ’s.
  • Do you receive the Erasmus+ grant? Take into account the minimum length of stay to keep your grant (internship 2 months, study 3 months).

Continue following the online courses offered by the partner institute, according your Learning Agreement even if you return to the Netherlands or your home country!

Other things to consider before your departure

Such as apply for your OV-allowance (if that applies to your situation) and get vaccinations. You can read more about these subjects on MyHZ.

Handy apps and websites

- Travel advice of the Dutch Ministry of Foreign Affairs
- Re-open EU
- App to copy your ID, to prevent identity fraud. Here's the English information.
- Offline maps